Accounts Specialist (AR/AP)

Job Reference

783

REQUIRED EDUCATION & EXPERIENCE:

  • High school education or general education degree (GED).
  • Minimum of 3 years related experience in accounts payable and receivable.
  • Microsoft Dynamics experience
  • Experience in grocery or warehouse manufacturing is recommended.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, deductions, proportions, and percentages.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to prioritize and work independently.
  • Ability to systematically organize various types of documents for easy retrieval.
  • Ability to utilize Microsoft Office and the accounts payable/receivable module of the company’s accounting software in a network environment.
  • STRONG data entry, 10-key by touch and legible handwriting.

DUTIES & RESPONSIBILITIES:

Accounts Receivable:

  • Posts cash to reconcile deposits to receivables daily.
  • Generates accounts receivable aging.
  • Mails past due invoices.
  • Communicates with customers and initiates collection procedures.
  • Creates adjustments and credit memos for incorrectly paid balances.
  • Alphabetically sorts accounts receivable documentation and places in appropriate files.
  • Access Customer Portals for account Reconciliation

Accounts Payable:

  • Enter new vendor information and payment terms into the computer system.
  • Matches purchase orders and receiving slips with invoices.
  • Verify invoices show correct prices, quantities and items ordered per purchase order.
  • Distributes invoices with attached paperwork to appropriate department head for authorization of payment.
  • Writes general ledger account numbers from chart of accounts on invoices.
  • Enters data and posts invoices into computer system on a timely basis.
  • Files approved invoices for payment until next check printing.
  • Selects invoices for payment and prints checks, appropriate reports and check register.
  • Verifies check totals are accurate. Staples check stubs to invoices.
  • Attaches remittance to check and submits all paperwork to authorized check signers.
  • Alphabetically sorts accounts payable documentation and places in permanent files.
  • Provides backup support to administrative positions as assigned. (Including answering the telephone)
  • Additional duties and responsibilities as assigned.

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